Provide Access to Others

Only Administrators of a book can add users to that book in Pressbooks. Here is how it’s done:

First, make sure the person you would like to add has a Pressbooks account. If they don’t, they will need to request one.

To add a user,

  • Go to your book’s Dashboard.
  • Find the Users tab in the left-hand menu.
  • Click “Add Existing.”
  • Enter the email of the person you would like to add to the book. (It must be the email they used when signing up for a Pressbooks account.)
  • Select the desired role for your new user. See below for role options.

User roles include:

  • Administrator: The highest permission level. Administrators can add, edit, and delete posts, they can add and delete users, and they can delete a book.
  • Editor: Editors can add, edit, manage, and publish posts, even those of others.
  • Author: Authors can write, edit, and publish their own posts, but not those of others.
  • Contributor: Contributors can write and edit their own posts. They cannot publish their posts.
  • Subscriber: Subscribers have the lowest permission level, and can only read posts.
Dashboard Links by User Type
Dashboard Link Administrator Editor Author Contributor Subscriber
WP-Piwik x x x x
Organize x
Private/ Public setting (Organize) x x x x
Book Info x x x x
Appearance √ (but no “Themes”) x x x
Export x
Plugins x x x x
Media x x
Users x x x x
Tools x
Settings x x x x
Import x
Textbooks for PB x
Profile x (see “Users”)

The person who has been added will receive an email invitation and a link to the book. They will need to click a confirmation link in order to access the book.

"" For more information, see Users and Collaborators in the Pressbooks User Guide.



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NSCC Guide to Using PressbooksEDU Copyright © 2016-2018 by BCcampus is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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