Checklist

The provided checklist details the necessary steps that faculty must undertake before, during, and after a work experience (excluding Professional Practice placement). All the mentioned forms and additional faculty resources are accessible in this book, and on connect under the Work experience information section.

Preparing for Work Experiences

• Host work experience information sessions for students
• Review Student Work Experience Guidelines with students
• Update your WIL Brightspace course. A work experience Brightspace course has been created for you to use with your students.  It has been divided into three units: Preparing for your Work Experience; During your Work Experience; and Following your Work Experience.  There are assignments and discussion topics associated with each unit.  To receive a copy of this course shell, submit a Technology Service Desk ticket, asking for the “Master Work Experience – MASTER_WIL_Dept course”. ​ NOTICE: Please ensure you have updated your course before block enrollment occurs. WIL students receive earlier access to their work experience Brightspace courses, this access date aligns with block enrollment.
• Assist students in reviewing their cover letters and resumes. Direct them to resources from Career and Employment Services and  Library Services resources.
• Approve all work experiences/position descriptions
• Ensure completion and submission of the following forms by students:
  Intent to Complete an International Work Experience (as required)
  Work Integrated Learning Agreement (must be completed and approved before the student begins their work experience)
  Optional or Mandatory Co-op Registration Form (as required)
  Work-Integrated Learning – Academic Review Form (as required)
• Enter Work Integrated Learning Agreement details into NSCC’s Work Experience Portal:
• Work Experience User Guide
• Work Experience Training Videos

During the Work Experience

• Maintain and monitor the Brightspace Course
• Ensure students complete and submit the following form: (within their first week) Orientation & Job Safety Review
• Conduct check-ins either in-person (as part of a site-visit), by phone, or through technology Work Experience Check-in Form
• Discuss the student feedback process with employer. Ensure the employer has the Employer Feedback on student form
• In case of accident/incident ensure entire accident/incident reporting process is followed:
  Complete Work Experience – Accident/Incident Report Form, and Complete NSCC’s online Accident/Incident Report
• Review the evaluation requirements of the Reflective Learning Assignment and/or final report with the student
• Ensure Employer Feedback on Student Form and Student Feedback on Work Experience and Employer are available to students in Brightspace

Following the Work Experience

• Ensure the following forms are completed
  Employer Feedback on Student
  Student Feedback on Work Experience and Employer
• Student’s Reflective Learning Assignments
• Debrief work experience with student
• Review record of employment (ROE) (for co-op and internship) to ensure the student met the required hours for their work experience.
• Encourage the student to complete a follow-up/thank you letter to industry partner
• Consider nominations for Work Integrated Learning Student and Co-Op Student of the Year Awards
• Assign student their final grade